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Made in South Africa for South African property professionals

Property management, built for South Africa.

PPRA trust accounting, POPIA-ready DSAR portal, Property24 + Private Property syndication, FICA risk-rating, and WhatsApp-first tenant comms — all in one platform. Run your agency, body corporate, or rental portfolio without the spreadsheet stack.

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  • No credit card required
  • Setup in under 5 minutes
  • POPIA-aligned by default

Built around South African regulation

  • POPIA
  • PPRA
  • FICA
  • SARS
  • CSOS
  • BCEA
Everything in one place

The agency stack, without the spreadsheet stack

Replace fragmented tools — accounting, comms, listings, compliance, maintenance — with one platform that knows how SA property actually works.

PPRA trust accounting

Multiple trust accounts, double-entry ledger with a Postgres-enforced balance trigger, monthly reconciliation reports your auditor will actually accept.

POPIA & DSAR ready

Audit-logged subject access requests, breach reportability assessment, retention policies per record type, designated Information Officer flow.

FICA KYC + risk rating

Capture proof of identity, residence and source of funds. Auto risk-rate counterparties and schedule periodic re-verification reminders.

WhatsApp-first comms

One inbox for SMS, email and WhatsApp Business. Per-tenant threads, bulk announcements, opt-out tracking, message templates with merge fields.

Property24 + Private Property

Per-agency XML feeds, syndication health monitoring, public apply portal under your subdomain with TPN consent capture and document upload.

Maintenance + vendor portal

SLA clocks per urgency, HMAC-signed vendor links (no logins), quote → PO → invoice → balanced expense journal, inspections with photos.

Body corporate / CSOS

Schemes with participation-quota levy splits, AGM voting (ordinary, special, unanimous), reserve fund target tracking, exco minutes archive.

SARS-ready reporting

One-click VAT201, IT3(b) landlord interest, Section 35A non-resident withholding. Drill-down from each line to the source journal entry.

Why Urbanlink

Designed for SA, not retrofitted from US software.

Foreign PMSes treat trust accounting as an afterthought, ignore POPIA, and can't issue an IT3(b). Urbanlink does the SA-specific work first — then everything else.

  • Strong cryptography end-to-end
    Sensitive data is protected with industry-standard encryption at rest and in transit, modern password handling, multi-factor authentication, and encrypted nightly backups.
  • Hard isolation between every tenant
    Your data sits in its own protected partition behind multiple layers of enterprise-grade access controls — strong enough that cross-organisation exposure is structurally prevented, not just rule-checked.
  • Tamper-evident audit trail, regulator-ready
    Every action is captured in an immutable, fully attributable record. Hand the export to your auditor or regulator and they have the complete history, with no gaps.
  • POPIA-compliant from sign-up
    Information Officer designation captured at org creation. DSAR portal live on day one.
Pricing

One plan per portfolio size. Prices in ZAR.

14-day free trial on Starter and Professional. No credit card required, no setup fee.

Starter

For independent agents and small landlords starting out.

R 599/ month, excl. VAT

Up to 50 active units

  • 1 trust account
  • Email + SMS comms
  • Property24 + Private Property feed
  • Tenant + landlord portal
  • POPIA DSAR portal
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Most popular

Professional

For established agencies running multi-portfolio rentals.

R 1 899/ month, excl. VAT

Up to 500 active units

  • Unlimited trust accounts
  • WhatsApp Business inbox
  • Vendor portal + SLA tracking
  • Bank statement auto-match
  • SARS VAT201 + IT3(b) export
  • FICA KYC + risk rating
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Scale

For multi-branch agencies and body-corporate portfolios.

Custom

500+ units, custom integrations

  • Everything in Professional
  • Body corporate / CSOS module
  • SSO (Microsoft / Google)
  • Dedicated infrastructure
  • Custom accounting export
  • Priority support + SLA
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FAQ

Questions, answered.

Can't find what you need? Email [email protected] and one of the team will get back to you.

How do you handle data security and POPIA compliance?

Tenant data is protected with strong, industry-standard encryption end-to-end, both at rest and in transit. Per-tenant isolation is enforced beneath the application layer, so even a coding error cannot leak data between organisations. We capture Information Officer details at organisation creation and ship a DSAR portal out of the box, so the POPIA s55 obligations are satisfied on day one.

Do you support PPRA trust account requirements?

Yes. You can run multiple trust accounts in parallel. Every movement is a double-entry journal whose balance is enforced by a Postgres trigger (deferrable, runs at commit). Monthly reconciliation reports are exportable for your auditor.

How does the Property24 + Private Property syndication work?

When you publish a listing, we generate a per-agency XML feed at /api/feeds/{agency}. You give the URL to your portal account manager — both Property24 and Private Property pull from it. The platform reports back syndication health (last fetched, parse errors).

What does the free trial include?

Full access to the Professional tier for 14 days. No credit card. At the end of the trial you can pick Starter, Professional, or Scale — or do nothing and your data is read-only for 30 days before purge (we email reminders).

Can I migrate from PayProp / Buildium / a spreadsheet?

Yes. We provide CSV import templates for properties, units, tenants, leases, and opening trust balances. Our support team will assist Professional and Scale customers with bulk migrations at no extra cost.

How does multi-tenancy work at a security level?

Every tenant runs on its own subdomain, and data isolation is enforced beneath the application layer with multi-layered access controls. Cross-tenant data exposure is structurally prevented rather than just rule-checked — a coding error in app logic cannot leak data between organisations.

Do you offer SSO with Microsoft 365 or Google Workspace?

SSO via Microsoft Entra and Google Workspace is included on the Scale plan. Professional customers can request it as an add-on. We use OpenID Connect, no SAML required.

What about FICA and SARS reporting?

FICA KYC capture (ID, proof of address, source of funds) is built in, with auto risk-rating and scheduled re-verification. SARS exports include VAT201 (when applicable), IT3(b) for landlord interest, and Section 35A non-resident withholding — every line drillable to the source journal.

Switch from spreadsheets in an afternoon.

Start a free 14-day trial. Import your portfolio with our CSV templates. Cancel any time — your data exports cleanly in standard formats.

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